# secretary The role of the Secretary is to manage the affairs of the Circle and perform tasks related to its functioning, such as arranging and announcing Circle meetings, preparing the agenda in consultation with other Circle members, distributing study materials and proposals, taking minutes or ensuring that minutes are taken, distributing minutes, and performing any other tasks assigned by the Circle. As the keeper of the records, the Secretary interprets policies when questions **of meaning or intent** arise. **Role checklist** * [x] Keeps track of the tasks in the backlog and keeps these in view * [x] Keeps track of the Circle Budget (if one exists) and presents variances and expenditure at each Circle Meeting * [x] Supports planning the agenda, adding from the backlog * [x] Keeps track of all circle documents * [x] Interprets the meeting minutes in case of disagreement * [x] Ensure the meeting is recorded: Attendance, Decisions, Actions and important notes * [x] Ensure everything is stored accessibly and transparently --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://work.equalcare.coop/circles/circle-roles/secretary.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.